Aviation Advisor, Inc. is seeking a detail-oriented and organized Aviation Bookkeeper to join our team at the Kenosha, WI location. The Aviation Bookkeeper will play a crucial role in supporting the accounting department and does serve as a direct interface with clients, aircraft owners and staff. This role requires strong communication skills, a keen eye for detail, and the ability to thrive in a dynamic and fast-paced environment.

Primary Responsibilities

Invoicing: Create, review and distribute invoices, account statements, monthly aircraft owner’s statements and other financial reports as needed.
Accounting Reconciliation: Review of aircraft activity folders, flight logs and expense reports to ensure accurate and prompt invoices reach clients in a timely manner.
Account Management: Maintain and update aircraft fleet subscriptions and maintenance service plans to ensure compliance and proper billing. Maintaining accuracy of customer account information while exercising the highest level of confidentiality.
Support: Work closely with and support multiple departments within the organization with accounting and administrative oversight. Must be able to work well with other members of the team.
Payroll and HR Support: Assist with payroll and additional human resources support.
Training: Effectively learn job responsibilities in order to train new employees on proper procedures.

Requirements

Bachelor’s degree preferred, but not required.
2-5 years of applicable work experience preferred.
Excellent communication skills with the ability to interact professionally with internal and external stakeholders, including pilots, maintenance technicians, and regulatory authorities.
Ability to learn multiple accounting software platforms, primarily QuickBooks.
Proficient in Microsoft Office Suite.
Detail-oriented with a high level of accuracy in record-keeping and documentation.
Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
Flexible mindset with the ability to adapt to changing priorities and operational requirements.
Experience with processing expense reports, billing, invoices, payments and payroll.

Join Aviation Advisor, Inc. and contribute to maintaining the highest standards of safety, reliability, and service excellence in private aviation! We offer competitive compensation and benefits, along with opportunities for professional development and career advancement.

Note: This job description is intended to provide a general overview of the responsibilities and qualifications for the position and may be modified or amended as needed to meet the evolving needs of the organization and industry.

Job Type: Full-time

Salary: Starting at $45,000.00 per year and will increase based on experience.

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8-hour shift
Monday to Friday

Education:

High school or equivalent (Preferred)

Experience:

Accounting/Bookkeeping/Office Administration: 2-5 years (Preferred)

Work Location: In person